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6 Ways to Ensure Data Privacy for Your Business
Data privacy and security, along with Information Governance systems and infrastructure security solutions, are among the most important aspects of running a successful business. These tasks, if not approached correctly and with sufficient resources, are prone to be unnecessarily pricey and quite challenging.
The regulatory landscape is dynamic so keeping the consumer data safe and properly used should be among your top priorities. Whether your business collaborates with thousands of users or a handful of clients, making sure that all types of data that go through your systems are protected and kept private is a must. Especially if you work with consumers on a multinational level.
That said, we recommend you go over the following six best practice ways that can assist you in safeguarding sensitive information and achieving high levels of data privacy within your organization.
1. Take Care of Regulatory Compliance
GDPR and CCPA are among the basic regulatory laws you must comply with. Laws like this ensure that companies treat and store consumer data the right way and that this type of information is protected and not misused.
So, one of the first steps to take is to make sure your organization adheres to all the necessary laws in terms of who has access to your data and for what purposes this data is used. This is where you should also take geolocation into consideration, as these data privacy laws tend to vary depending on the country or state.
The businesses that stay compliant and up-to-date with these rules and regulations are able to reduce data privacy risks to a minimum. This helps with the mitigation of any potentially costly and reputation-damaging legal issues and penalties.
2. Define What “Personal Information” Is
Any piece of information that can be used - either on its own or in combination with some other data - to identify a person, is considered to be Personal Information. These typically include the following:
Name, last name, address, date of birth
Passport number
Driver’s license number
Medical information
Data on one’s criminal and financial history
Ethnicity and race
IP address
DNA, fingerprints, voiceprints, etc
It is highly recommended that your business determines all the pieces of personal information that it gathers, processes and stores - and then performs data classification. Once you identify the data classes and track all personal information that moves around your company, it is critical to share this data only with the parties that should have legal access to it and that you can trust.
3. Protect Your Data From Phishing Attempts
Phishing email messages are capable of tricking users and employees into performing and even completing various online actions - whether it is downloading malicious files, installing malware on the devices they use, or following harmful links. These phishing attempts are typically aiming to steal and misuse personal information.
Here are some best practice tips for dealing with these threats:
Email messages from senders whose identity you cannot verify shouldn’t be opened. If you are unsure of where or whom an email is coming from, be sure to proceed with extra caution and even try to identify the sender through alternative channels.
If you receive an unsolicited email that features embedded links, be very careful with clicking on them since they may lead you to unsecured web locations.
Scammy emails containing claims that you have been chosen for a discount or fishy prizes should be ignored.
4. Create a Solid Data Governance Plan
In order to have all-encompassing data protection and security systems in place, companies need to first make sure their and their user’s data is being governed the right way. Proper data governance guidelines must be clear and well understood across all teams, departments and individuals within a company.
To achieve this, be sure that they have a firm grasp of the following:
How data is gathered
How it’s classified
How data is managed
Where and for how long data is stored
A proper Data Governance plan requires a policy framework, typically designed by stakeholders, that determines the underpinning rules of how data is treated; it involves the use of appropriate tools and technology for these operations, like cloud archiving, data protection tools, and other useful solutions. Also, be sure to do a good job with assigning responsibility to data stakeholders.
5. Avoid Using Public Wi-Fi
Though this may seem like an obvious piece of advice, many employees succumb to the temptation of using open Wi-Fi networks every once in a while, for online shopping for example. This has become more prominent over the last couple of years due to the altered workplace landscape since much more staff members now work remotely.
It is important not to reveal or share anyone’s personal information - like credit card number, address, etc - via public wi-fi networks. The use of Virtual Private Networks (or VPNs) is also recommended as these security layers can protect data transfers and limit the tracking of external user activity.
6. Increase Data Privacy and Security-focused Awareness Across Entire Company
All businesses, especially the ones whose data processing/storing and communication channels are not operating according to security standards, are at risk of their data being deleted or misused. Especially if you handle huge amounts of data and have a substantial number of clients and/or consumers.
Security and data privacy plans are like chains, if there’s one weak link, the entire chain may break and collapse regardless of how strong the others are. This means that building a strong data privacy mindset across your entire organization and across all departments is an essential component of keeping the data safe at all times.
Be sure to create such a data privacy plan so your workflow and operations are not hindered or slowed down by it, while all your staff members are on the same page in terms of security best practices and tools used in the process.
Data Privacy as the Fulcrum of Overall Business Success
Developing a successful business and building trust around it is a long and complex task. It involves dozens of various strategies that all need to be correlated and streamlined. Data privacy is among the critical components of these processes and by design requires consistency and a detailed approach.
Whether the data you handle belongs to your company or to your clients and/or consumers, following data privacy best practices can help you achieve adequate security levels. That way, your business will have a solid underlying structure based on trust and transparency. Only then will your organization be able to grow and achieve the set business goals.
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How to Connect Your LinkedIn and Personal Accounts?
It's now possible to use data stored in a Microsoft account to better utilize your LinkedIn network through a joint effort between LinkedIn and Microsoft apps and services. It's now easier than ever to connect your LinkedIn and personal accounts from within applications like Outlook, for example.
This data is accessible, kept, and used by Microsoft's Privacy Statement when you link your LinkedIn account to your personal Microsoft account. Among the profile data, types are your LinkedIn identification and contact information, and any information you choose makes it public to connect your LinkedIn and personal accounts.
Your Interests in LinkedIn
It contains information about your interests on LinkedIn, such as the people and topics you follow as well as the recommendations you have received from other LinkedIn members.
In this section, you'll find information on the LinkedIn applications and services you've subscribed to.
LinkedIn and Personal Accounts Can Be Linked
How to connect your LinkedIn and Microsoft personal accounts to use LinkedIn in Microsoft programs and services is explained how to connect your LinkedIn and personal accounts.
Step 1: Microsoft apps and solutions, like Outlook.com, can be used to access the information you need.
Step 2: A profile card can be opened by clicking on it.
Step 3: If you're using a profile card, click the LinkedIn icon or area.
Step 4: Select one of the following options: LinkedIn will be our next stop, so let's do it!
Step 5: Sign in to your LinkedIn account if requested.
Step 6: To allow LinkedIn and Microsoft to share data, click Accept.
Step 7: To connect your LinkedIn Learning account to your personal LinkedIn profile, follow these instructions.
UMN LinkedIn Learning Organization
The UMN LinkedIn Learning organization is open to all current University of Minnesota students, employees, and faculty. It is possible to connect your UMN LinkedIn Learning account to your personal LinkedIn page.
Signs Up for UMN LinkedIn
When a user signs up for UMN LinkedIn Learning for the first time, they are allowed to connect their LinkedIn profiles. As a LinkedIn Learning user, this article explains how to connect your LinkedIn and personal accounts.
Step 1: Connecting your personal LinkedIn profile to your LinkedIn Learning account is an option.
Step 2: Use your University of Minnesota login to access LinkedIn Learning.
Step 3: Open any course that interests you.
Step 4: On the right side of the video player, select Q&A from the drop-down menu.
Step 6: Select the option to link my LinkedIn profile. To log in, you'll be asked for your LinkedIn credentials.
Connect LinkedIn to Outlook
Microsoft 365 makes it easy to collaborate with colleagues on LinkedIn by bringing them directly to connect LinkedIn to Outlook.
Step 1: On the profile card, click on the LinkedIn button.
Step 2: Updates that integrate the LinkedIn integration features will show this information.
Step 3: Choose do you want to join me? Continue to LinkedIn on the following windows.
Step 4: Second, log into your LinkedIn page.
Step 5: Outlook will now be able to access your LinkedIn profile.
Step 6: Connect your Microsoft account to LinkedIn by clicking the Accept button on the following page. Your accounts have now been linked up.
Step 7: Microsoft apps and services will only display LinkedIn information on profile cards if you select "Accept" in step 6.
Connect LinkedIn to Facebook
Businesses can use social media to stay in touch with their customers, peers, and suppliers. By integrating your Facebook in the same way to connect LinkedIn to Instagram, Twitter, and LinkedIn accounts, you'll be able to expand your professional network.
Offering your customers unique information or discounts and interacting with them personally is another way to connect your LinkedIn and personal accounts.
Sign in to Facebook
Sections such as Favorites, Groups, and Apps can be found on the left side of the news stream. Click on "Apps" and "App Center" The LinkedIn app is easier to find if you type it into the search bar at the top of the page.
Go to App
"Go to App" will take you directly to the LinkedIn application's home page. A popup from LinkedIn will open up asking for your LinkedIn email address and password when you click "Connect with Facebook to connect your LinkedIn and personal accounts.
Log in with Facebook
Upon completion of your settings, click "Log in with Facebook." Using this software, you may import your Facebook contacts and see if they want to join you on LinkedIn. I
f you choose to skip this step, you can do so by selecting "Skip This Step".
Free Basic Version of LinkedIn
Select one of the two LinkedIn buttons on the final phase of the import procedure. You can choose between a "Free Basic Version of LinkedIn" and a premium account. Facebook and LinkedIn accounts will be linked as soon as you choose to connect your LinkedIn and personal accounts.
Conclusion:
You can link your LinkedIn profile to your university's LinkedIn Learning account to get a more personalized experience if you don't have an account or connect it to LinkedIn. Any time an account is disconnected to connect your LinkedIn and personal accounts.
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Face ID VS Fingerprint: Which Is More Secure?
Our data is the most precious asset for us. We have to keep it safe from cybercriminals. Therefore, we must know about security apps to protect our phone and personal data. Now the question is: Face ID VS Fingerprint; Which is more secure? And which one is to be chosen?
Fingerprints are the security key
Rather than most of us rely on two critical elements of our fingerprint data that only we possess and no one else. There are two main options for those who are looking for an app to secure their devices that entirely rely on Face ID. As we know, face ID has its benefits as well as drawbacks, fingerprint also owns many benefits, drawbacks you should know. The Apple iPhone has long had Touch ID. It has a fingerprint sapphire crystal sensor which unlocks the phone only if the pattern matches.
This kind of match used not just the whirl of your fingerprint. It also includes the location of your skin's clear pores to ensure that it was you who was trying to access the device. However, Apple removed the home button with the iPhone X, which can open your phone with a fingerprint. Despite it, Apple offered something unique that is Face ID.
The security level of Face ID
Apple demanded a sleek front phone and removed the home button that had been the base of the device since its starting. Then it offered an alternative that was more simplistic, but few argue less secure. The owners of the mobile point at camera, face, and unlock their smartphones rather than using a fingerprint. Furthermore, it is designed to be a friction-free process.
However, this one is considered less secure. Research has proven that it is possible for strangers who have similar facial features got success in gaining access to your phone. The reason is simple because the technology works on a lower resolution.
Unlike fingerprints, facial features are not at all unique.
Researchers somehow managed to use social media pictures to spoof facial recognition security. It was done even before Face ID was released. This process is more straightforward than creating fake fingerprints. However, face recognition is considered to be better than no protection at all, but it is not relatively more secure than Touch ID.
Reliability
It is improbable to have as catastrophic consequences as many fears. Most accidental unlockings are likely to happen between family members instead of a criminal managing to obtain access. Therefore, the reality is that facial recognition is less reliable than fingerprints for gaining access to phones and devices.
On the other hand, fingerprints have also proven to be get hacked. The fingerprint is strong enough to protect users from ordinary or opportunistic attackers which is substantially better than nothing.
Moreover, if you are after quick and easy access to your phone as well as happy to trade off some security for that, then, in this case, relying on Face ID is a good alternative. However, you have to be just careful while storing vital information on your phone, which anyone could access.
Authentic Security System
Both Face ID, as well as fingerprint, is secured as declared by Apple. However, for the most part, that is true too. It is sporadic that a random person could unlock your phone. However, that is not the only type of attack to worry about it. While using different biometric authentication methods; Face ID and Touch ID are very similar in functioning.
When you try to log in to your iPhone either by pointing your face at the camera on the front, or you put your finger on the touch sensor, the phone immediately compares the biometric data. It reaches and detects the data that is saved in the Secure Enclave. Furthermore, there is also available a separate processor that's entire purpose is to keep your phone safe and secure. Your iPhone unlocks if the face or fingerprint matches. If not, the message will be prompted to enter your passcode.
Nothing Protects You from the Government Agencies
Nevertheless, any security app can ever truly protect you from a determined government agency with virtually unlimited resources who want to get access to your phone. Not only can they legally bound you for using Touch ID or Face ID to unlock your phone, but they also have access to tools like the GreyKey.
Greeley can crack any iOS device passcode that will make fingerprint and Face ID useless for you. Fingerprint and Face ID are incredibly convenient, and if they are backed up with a strong passcode, then it is secure for daily use by everyone. However, they might not protect you for long if you are the target of a determined hacker or government agency.
Conclusion
Both fingerprint and face ID is secure, but the fingerprint is more secure as compare to face ID. Anyone who has the same facial features as you can get access to your phone if you are using FaceID. Fingerprint ID is said to be unique as compare to FaceID.
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Everything About Digital Lockers And Their Benefits
Have you ever been in a situation where you couldn't access your locker because you didn't have your keys on you? This is a very common situation many of us have experienced, which can be very frustrating. But with digital lockers, experiences like this are now a thing of the past.
Digital lockers, no doubt, make life so much easier. Using digital lockers in your homes or businesses will not only offer you a keyless experience, but it comes with a host of other benefits. In this article, you will learn what digital lockers are, their benefits, and some of their types.
What are digital lockers?
Digital lockers, as the name implies, are keyless lockers that let you access your items by inputting a code. With various digital lockers out there to choose from, it's important to take note of their features and the purpose you need one.
Most digital lockers are programmed with permanent and temporary codes. Hence, it makes giving guests the temporary code easy, while staff uses the permanent code. With this, management can control how long a guest can access a facility locked with a digital locker.
Benefits of using digital lockers
Opting in for a digital locker is not only a cool way to make a switch from a traditional lock system to a modern lock system. Below are some benefits of using digital lockers.
Increased convenience
If people are given the option to choose whether to go around with a key or not, most people will prefer not to carry a key. Carrying a key around can be quite uncomfortable. Using a digital locker, you have access to your items whenever without the hassle of remembering to carry your keys.
No more issue of lost or damaged key
Another benefit of using a digital locker is that you no longer worry about issues like lost or damaged keys. Misplacing or losing your keys is very common with traditional lockers. With digital lockers, you have the peace of mind of accessing your items with a passcode.
Better security
Using a digital locker also offers you the advantage of better security over traditional lockers. If you misplace or lose your keys with a traditional locker, someone unscrupulous may find it and gain access to your items. But with digital lockers, this can not happen unless you give your passcode to someone.
Usage control
Using a digital locker at businesses gives you the advantage of better control over who gets access, for example, in a gym or theme park where guests will pay to rent a locker for a day or so. Using a key locker system, the user can easily manipulate it and even duplicate the key. But with, a digital locker where the passcode can be changed gives you better control over how it's being used.
Less management oversight
Importantly, with digital lockers, you can free up the task your staff have to handle. Unlike traditional lockers, where a dedicated staff had to keep track, handle and collect keys from customers, digital lockers took this responsibility away.
Different types of digital lockers
Digital lockers can be categorized into different types. The type of locker you get depends on the purpose you want to use it for. To know the ideal locker for you, you must consider how you want the lock system to operate. Digital lockers can then be divided into electronic lockers and coded lockers.
Electronic locker
As the name implies, an electronic digital locker is a battery or AC-powered locker. The advantages of using this locker are numerous, as they give you better security. Some electronic lockers even come with smart features that allow you to use your mobile devices, a smart card, fingerprint, and so on to unlock your locker. Electronic lockers are ideal for hotels, offices, homes, and other things personal to you.
Lockers with code locks
Lockers with code locks are another type of lockers powered by either DC batteries or AC. But unlike electronic lockers, this type of locker does not feature multiple modes of unlocking it. A typical locker with code locks has a dial pad where users can input their passcode to unlock their locker. Lockers with code locks are ideal for public spaces like the gym, theme parks, and so on. Although they may come with other features like an alert system and so on, that's pretty much all there is to this type of lock.
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